Northwest Youth Corps - Chief Financial Officer

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JOB DESCRIPTION

Position Title- CHIEF FISCAL OFFICER

Classification- Salaried - Exempt Salary- Low 40's

Reports to- Administrative Director

The Chief Fiscal Officer is responsible for the accurate and timely completion of all agency accounting functions including A/R, A/P, payroll, GL, and Financial Statements. The Chief Fiscal Officer is also responsible for determining appropriate cost-accounting methods for all agency funding sources, and ensuring compliance with all financial contract terms and conditions. The Chief Fiscal Officer is also responsible for preparing budgets for all grant and development requests.

The Chief Fiscal Officer is responsible for tracking all agency expenditures and ensures their appropriateness within funding source guidelines. The Chief Fiscal Officer ensures that all funding received, which is regulated by OMB Circular A-122, is administered within the guidelines set forth under that circular.

MAJOR RESPONSIBILITIES

Supervise accounting office staff and verify all payables, receivables, and payroll documents. Ensure accounting staff compliance with all agency policies and procedures. Ensure payables, receivables and payroll are processed in a timely manner. Maintain positive morale and good work habits in accounting department.

Prepare agency financial statements and general ledger documents on a monthly basis. Review financial statement preparation and interpretation with Administrative Director and other management staff as needed.

Design and apply Excel based computer spreadsheets, utilize computerized accounting software and the corpsmember database for reporting, and develop tracking systems as needed. Maintain accounting staff computers. Compile needed reports and maintain financial records systems.

Prepare all budgets as part of agency requests from private and public funding sources, in coordination with Administrative Analyst as necessary. Complete all required financial reporting for funding sources as needed.

Responsible for all agency tax reporting, including state and federal payroll taxes, and consultant fee reporting.

Prepare and monitor all agency tax exemptions and required reporting to IRS and other revenue departments.

Acquire and renew all applicable business licenses.

Prepare for and act as primary liaison for auditors during annual agency audit and all funding source audits.

Monitor all bank accounts and balances, reporting to the Executive Director as needed.

Prepare agency budget and monitor budget to actual revenue and expense in coordination with Administrative Analyst.

Design and implement allocation methodology as required by funding sources.

Design and implement program tracking systems as needed. Monitor and improve agency MIS system as needed.

Grant and Contract Management - Ensure compliance with all fiscal and program conditions of each funding source. Collaborate with program and development staff on funding requests, program implementation and funding source reporting requirements. Determine profit/loss capability of all proposed contracts.

Work with management team on financial planning, forecasting, and analysis. Provide management team with key operating indicators.
Train all agency staff on policies and procedures. Is available to staff for ongoing fiscal training.

Approve all expenditures and ensures appropriateness of expenditures within funding source guidelines.

Coordinate agency asset purchases and ensure appropriateness within funding source guidelines. Maintain asset tracking, depreciation and disposal.

Determine workers compensation classification codes for all employees, volunteers and job functions. Develop and implement systems in every program to ensure proper workers compensation reporting. Act as primary liaison with Workers Compensation Rating Bureau and California Compensation auditors.

Act as primary liaison with all banking and credit facilities. Provide credit information and history as needed. Ensure that all loan and credit agreement terms and conditions are met.

SUPERVISORY RESPONSIBILITIES

Establish performance expectations, reviews and evaluates employee's performance. Provide written as well as verbal evaluation of assignments, and discipline as needed.

Counsel and consult staff regarding personnel problems and administrative procedures.

Responsible for the maintenance of assigned equipment and supplies. Secure, distribute and monitor the inventory of assigned equipment and supplies.

Prepare memorandums, letters, written staff records/reports, as needed. Ensure that time sheets are submitted in a timely manner.

QUALIFICATIONS

Education
Any combination of training and experience equivalent to graduation from a four year accredited college or university with a BA/BS in Business, Accounting, or a related field.

Experience
Five or more years direct experience with non-profit fund accounting for an agency with annual budget of $2 million or more, including hands-on preparation of general ledger and financial statements.

Knowledge, Skills, Abilities
Must have knowledge of and experience in administering funds by the standards set forth by OMB Circular A-122.

Five or more years experience supervising and leading department of 1-2 employees.

Ability to work in an open, hectic, fast-paced, non-traditional office under high pressure and numerous deadlines.

Skills in oral and written communication. Skill in the use of basic computer programs for word processing and planning, is highly desirable.

Ability to communicate accounting issues to program staff clearly and effectively.

Excellent organizational and time management skills.

Commitment to working with youth and young adults.

Skills in oral and written communication. Skill in the use of basic computer programs for word processing and planning, is highly desirable.

NYC IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

Return completed application packets to:
Chief Fiscal Officer Northwest Youth Corps, 2621 Augusta, Eugene, Oregon 97403.